We cannot see where documents get stuck
Try thisWhen approval jams, hand it to the deputy — or let the week run and see what happens.
- 10invoices in the sample week
- 4steps from arrival to payment
- 1click to hand over to a deputy
The demo runs on made-up data. Figures describe the demo set-up, not client results.
I want thisAn overview of every invoice from arrival to payment, with a warning when it gets stuck
See who has which invoice — and where it got stuck.
An invoice arrives, someone checks it, someone approves it, and eventually it is paid. When it is late, nobody can say who has it. The demo shows one week at a company: the manager who approves invoices leaves on a business trip and they quietly pile up with him. The system notices on its own, says how many invoices are waiting and which are nearly due, and offers to hand approval to his deputy. Leave it and see on Friday how many invoices went out late.
Who it is forCompanies where an invoice passes through several hands before it is paid
Delivered as part ofAI implementation
What the supplier gets
Gets paid on time. And when they call to ask about an invoice, the answer takes seconds.
Finance
Sees where invoices wait longest and hears about a jam before a due date passes, not after.
How it worksStep by step
The invoice arrives
By e-mail, data box or on paper. The system reads it and files it, however it came.
Checking
The accountant checks it and sees what is on her desk and what is due first.
Approval
The manager approves. When he is away, invoices do not pile up quietly — the system flags it and offers a deputy.
Payment
An approved invoice goes out with the next payment run. Each one keeps its path and who approved it.
What it doesWhat it needs in production
Every invoice visible
Who has it, since when and when it is due. The answer to “where is our invoice” takes seconds, not a round of emails.
A warning before it hurts
When invoices wait longer than usual or a due date is close, the system says so itself — before the late fee, not after.
Deputies and handovers
Holidays and business trips are planned in. Approval moves to a deputy with one click, and the history says who approved what.
Where the time goes
Average time per step, not one number for the whole process. An average hides exactly the place that is broken.
Runs on the systems you have
Mailbox, data box and scanner on one end; your accounting and bank on the other. No replacing what works.
Who it is forWhere it makes sense
Anyone with an approval chain
Where a document passes through several hands, the delay is always between two of them — and that gap is exactly what nobody measures.
Logistics and manufacturing
Delivery notes, customs papers, freight bills. Many documents, many sources, one queue that must not silently grow.
Municipalities
Incoming mail with statutory deadlines. Knowing a step is behind is worth more than finding out after the deadline passed.
Growing teams
A process that worked at five people falls apart at twenty. Seeing it is the first step to fixing it.
IntegrationsRuns on what you already have
- Microsoft 365 mailbox
- Google Workspace
- Czech data box (ISDS)
- Network scanners
- Pohoda / Money / Helios / ABRA
- Supplier portals
- Banking orders
- SharePoint archive
- Teams / Slack alerts
- REST API
The list is not exhaustive. We connect systems that are not here as long as they have an interface.
Want this in your business?
A no-obligation call with someone who builds these. We go through your brief and say what is realistic and what is not.
Book a consultation