All demos
AI Workflow · live demo

Your processes run on autopilot

AI watches your inbox, reads documents, fills in systems, routes tasks to the right people, and syncs everything, automatically. Your team focuses on decisions, not data entry.

85%tasks automated
40hsaved / month
0manual data entry
Live demo

How it actually works, step by step

No engineering jargon, no system migration as a prerequisite. This is exactly what the client gets the day we go live.

  1. 01

    1) Document arrives by email

    Invoice, order, complaint, contract. AI watches a shared inbox or your Microsoft 365 and pulls every new document.

    invoices@firma.cz
    Invoice no. 2026-04219 · MegaCorp s.r.o. · PDF attachment (3 pages)
    Type
    Invoice
    Arrived
    10:14
  2. 02

    2) OCR + data extraction

    Layout-aware OCR pulls structured fields (amount, tax ID, date, line items) with confidence scores. CS/EN/DE/SK language support.

    Extracted fields 98 %
    Tax ID29533783
    Amount128 400 Kč
    Due14. 6. 2026
    VS202604219
  3. 03

    3) Classification + validation

    Determines document type, matches the supplier in the ERP, verifies the amount against a PO. Below confidence threshold goes to human review.

    InvoiceMatched to PO 04219
    Validation OKSupplier in ERP, amount matches
  4. 04

    4) Approval by thresholds

    Below limit auto-approve, above limit routes to the right manager in Slack or Teams. Escalates after a deadline, audit log on every step.

    Limit < 50,000 CZKCFO approves
    128,400 CZK > limit → routed to Teams channel #finance-approvalSLA 4 h
  5. 05

    5) Sync to ERP / CRM

    After approval AI writes the record to ABRA, Pohoda, Money S3, HubSpot or Salesforce via API. Idempotent, with retry on failure.

    ABRA Flexi · API
    Invoice posted, ID INV-04219. Audit log: parser → CFO → ERP, 4 h 12 min.
    Total
    4 h 12 min
    Human time
    30 s
Who it fits

Tailored to your type of operation

Accounting & finance ops

Invoice intake from email, OCR, classification, posting to ERP, approval routing for amounts over a limit. Replaces hours of manual rewriting per week.

E-commerce order pipeline

New orders, returns, stock alerts, supplier emails. AI reads, decides, routes and writes back to your e-shop or ERP.

HR operations

Onboarding checklists, leave requests, expense reports, certificates. Routed to the right approver, written into HRIS, audit-trailed.

Compliance & legal

Contract intake and clause classification, archival, document review prep. Flags risky clauses, surfaces missing signatures.

Property management

Tenant invoices, repair requests, viewing schedules, document forwarding. Multi-property reporting from one stack.

Logistics & ops

Inbound supplier emails, shipping status, ticket routing, exception handling. Anything that arrives by email and needs a structured response.

What the AI handles

Features you get from day one

Email & document parser

Reads incoming emails and attachments, identifies the type (invoice, order, complaint, contract) and extracts structured data with confidence scores.

OCR for scans and PDFs

Czech, English and German OCR for scanned invoices, IDs, certificates. Layout-aware extraction, no manual cropping.

Approval workflow with limits

Auto-approve under threshold, route to the right manager above it, escalate after a deadline. Full per-step audit trail.

Writes back to ERP / CRM via API

Posts the result into ABRA, Pohoda, Money S3, Microsoft Dynamics, HubSpot, Salesforce or your custom system. Idempotent, retries on failure.

Exception handling

Anything below confidence threshold (missing field, weird amount, unknown supplier) lands in a human review queue, never silently passed.

Audit trail + metrics

Every step recorded with timestamp, actor and input/output. Dashboards for throughput, error rate, time-to-resolution.

Multilingual documents

Czech, English, German, Slovak. Same workflow handles a Czech invoice and a German one without separate rules.

Anomaly alerts

Unusual amount, duplicate invoice, unknown sender, spike in volume. Alert in Slack or Teams within seconds.

Customer perspective

Step by step on the user side

  • Task arrives → AI understands & processes → routes for approval → syncs to your systems
Owner perspective · operations manager

Operations Manager

Full visibility of all automated workflows
approval queue
audit trail
real-time dashboard
Integrations

Plugs into your existing stack

PMS platforms, channel managers, smart locks and messaging channels. If your system isn't listed, just ask, most integrations ship in a few days.

  • Outlook + Microsoft 365
  • Gmail + Google Workspace
  • ABRA Flexi
  • Pohoda
  • Money S3 / S5
  • HubSpot
  • Salesforce
  • Microsoft Power Automate
  • Zapier / Make
  • Custom REST API
Why it makes sense

What this solution gives your business

Live in weeks
No months of prep work. We launch a pilot in weeks and roll out the full deployment right after it validates.
Your data stays with you
Runs on your infrastructure or an EU region. Encryption, audit logs, GDPR and NIS2 compliance are the baseline.
Custom integrations
CRM, ERP, helpdesk, e-shop, phone system, we connect to your existing stack instead of rewriting it.
Long-term ownership
Monitoring, model tuning, regular reports. We don't just hand over the project, we own the outcome with you.
Ready for a demo of your own?

Your Idea? We'll Build It.

Every business is unique. Tell us what takes your team the most time, and we'll design an AI agent tailored exactly to your needs. From concept to deployment in weeks, not months.

Let's Discuss Your Idea